Job vacancies

Please see information on our current vacancies below:

Administrator (Maternity Cover)

Salary: £24,071 FTE (£14,443 actual)

Managerially accountable to: Business Manager

Term of contract: Temporary (Until January 2026)

Hours: 22.5 hours per week (Monday, Tuesday and Friday)

Location: Sheffield

Closing date: 31st March 2025 - Please note we are ideally looking for a candidate that is able to start immediately, or with a short notice period.

MAIN DUTIES

Clinical and General Administration

· To help manage the client filing system keeping it in order and up-to-date, easily accessible for staff to use, maintaining appropriate confidentiality and data protection on files requiring this e.g. client details.  

· To contact clients to book in assessment appointments, ensuring confirmations are sent and all appointments are recorded in the clinician’s diary and the CRM system.

· To input client data onto dedicated systems i.e CRM, including monitoring information. 

· To take and distribute messages and other communications, chasing responses as appropriate, to include letters to GP’s and clients when applicable. 

· To help organise and maintain the clinical team’s diary and appointments.  To include follow up calls and reviews with exited clients when necessary. 

· To meet and greet clients, booking appointments as appropriate. 

· To be a first point of contact for visitors and telephone callers to SYEDA, providing a warm, friendly welcome in keeping with SYEDA’s support philosophy. 

· To maintain a good stock level of all necessary paperwork and forms including assessment packs etc  

· To distribute leaflets, flyers, and publicity as necessary. 

· To maintain the storeroom and ensure it is kept tidy. 

· To undertake other duties as may arise from time to time and are in keeping with the post. 

Building/Office Maintenance

· Assist the Senior Administrator with the day-to-day maintenance of the SYEDA office which will include filling supplies throughout, ensuring cleanliness and tidiness are maintained.

· Report any H&S issues that relate to the building are reported to the Business Manager as required to ensure a timely resolution

· Maintain and manage supplies of office stationery, kitchen consumables, cleaning equipment etc.

If you are interested in this position please download the application pack below. This should be returned to info@syeda.org.uk for the attention of Lauren.